UCLA is committed to provide GenAI tools that follow commercial safety and privacy practices to the campus community. The GenAI tools ecosystem is rapidly evolving and the availability of tools will follow an iterative approach:
Product Matrix
| Target Campus Availability Date | Available now | Students:To Be Determined Employees: Available Now | Available now | To Be Determined |
|---|---|---|---|---|
| Approved Data Protection Levels | P1/P2 | P1/P2 | P1/P2 | P1/P2 |
| Cost | Included | $30/month | Included | $30/month |
| Third-Party Vendor Review Status | Approved | Approved | Approved | Approved |
| Grounding | Web | Your O365 Data | Web | Your Workspace Data |
| Public Offering | Yes | No | Yes | No |
| Commercial Data Security and Privacy | Yes | Yes | Yes | Yes |
(1) GenAI tools will only be available for students ages 18 and above as required by Google and Microsoft.
(2) When using UCLA-provided accounts
(3) Copilot and Gemini (web grounded) are available for students and employees, ages 18-or-over.
(4) The procurement process for schools and departments to purchase Gemini for Workspace licenses for employees is being designed.
(5) Grounding refers to the data source GenAI models refer to when creating the answers/output to your questions. A "Web" grounded GenAI tool will search the web to find source data to answer questions (i.e., Copilot). Some GenAI tools like M365 Copilot will develop answers based on the data found on the documents you have access to.
Tools Availability
OpenAI ChatGPT Enterprise
- UCLA is the first university in California to incorporate OpenAI’s ChatGPT Enterprise into its operations. Access to the advanced AI technology will be granted to students, faculty and staff engaged in initiatives focused on innovation in teaching, learning and research. An initial call focused on proposals from within UCLA Information Technology Services (ITS) and IT Strategic Partners (ITSPs) across the campus is currently underway. An open call for project proposals that utilize the technology will be issued to the campus community in November, visit the Proposals page for details.
Microsoft’s Copilot
- Overview: Microsoft’s Copilot (formerly Bing Chat Enterprise) provides an AI-powered chat powered by GPT-4 and DALL-E. You can ask complex questions and get responses based on information from the web.
- Access for Employees: Browse to Microsoft's Copilot page, and use your UCLA logon credentials to authenticate (or your school / department provided logon credentials for your Office 365 environment). For additional details and step-by-step guide to use your UCLA Logon credentials, visit the log into O365 knowledge article.
- Resources: See User Guides and Training
M365 Copilot and Gemini for Workspaces
- Overview: Microsoft’s M365 Copilot and Google’s Gemini for Workspaces are integrated into their respective productivity suite tools (O365 and Workspaces), enabling the ability to ask complex questions and get responses based on information from your own documents.
- M365 Copilot
- Access for Employees: Schools and departments can purchase M365 Copilot licenses by submitting a license purchase request through Software Central.
- Access for Students: M365 Copilot is not available for students to purchase at this time. Instructions on how to purchase it will be published when the service becomes available.
- Gemini for Workspaces: Is not available for purchase at this time. Instructions on how to purchase it will be published when the service becomes available.
Google's Gemini Chat
- Overview: Google's Gemini Chat (formerly Bard) is a generative artificial intelligence tool, powered by a large language with the same name (Gemini). You can ask complex questions and get responses based on information from the web.
- Access for Employees and Students: Browse to Google's Gemini page and use your UCLA logon credentials to authenticate. For additional details and step-by-step guide to use your UCLA Logon credentials to log into Google Workspace and Gemini, visit the Google Workspace for UCLA Eligibility and Activation page.
